Monterey Select Board
Minutes of the meeting of 12/1/14
Meeting Opened at: 8:30am
Select Board Members Present: Wayne Burkhart, Chairperson, Scott Jenssen and Kenn Basler
Also in attendance for parts of the meeting: David Irland for the Monterey News, Monica Webb, Larry Klein, Jan Buchar and Ray Tryon
Miscellaneous Select Board Items Reviewed:
1. Mail was reviewed which included:
a. Email from MSPCA regarding finding humane solutions to beaver trapping.
b. Letter from MBI inviting the Board to attend a Last Mile Broadband Forum. The Board will attend session 2 on the 11th in Lenox.
c. Responses from the November Question of the Month were distributed and reviewed: 72.7% of the 119 respondents felt that using the same amount of salt was adequate, 10.92% felt that we should use less salt than previous years and 16.81% felt that we should use more salt than in previous years.
2. Kenn met with one of the engineers that will be reporting on the Monterey School and he will have a report prepared by Wednesday. In discussing the school the Board asked for copies of the regional agreement which were provided to them. There is a budget meeting at the school scheduled for this Wednesday at 5pm which Kenn and Wayne will attend.
3. Warrants were signed.
4. At 12pm the Board will meet Shawn Tryon and Jamie Cahillane from CET at the Transfer Station which was posted as a separate meeting.
5. A contract from Big Hearted Books, Inc was presented by Kenn for the Board to sign. There will be a new clothing bin and a book bin. A motion was made to sign the contract and get things moving. The motion was seconded and approved unanimously.
6. Donald Clawson of the Water Company came in to let the Board know that the water at town hall will be shut off at 10am for an undetermined amount of time.
7. A motion was made to cancel the Select Board meetings of December 22nd and December 29th for the holidays. The motion was seconded and unanimously approved.
8. Jan Buchar of Carrington Battelle Rd came in to personally thank Scott for going above and beyond and helping him with a situation that could’ve turned into an emergency. He stated that he tried to contact the highway department, fire department and dispatch with no help. The Board suggested that in any time any one feels there is an emergency situation and they cannot reach a department directly that either 911 or 528-3211 should be called which will be answered by a 24 hour dispatch. The Board is going to recommend that the highway department and fire department answering machine messages all have a line added to their message stating that if this is an emergency please call 911 or 528-3211.
9. Monica Webb and Larry Klein of WiredWest came in to discuss signing the non-binding resolution needed. They also wanted to discuss a letter to be sent out to the residents of Monterey educating them on the necessary bond which will be asked for at an upcoming town meeting. WiredWest will provide the text to the Board if they will mail it and they will pay for the postage as well.
10. The Board discussed what the new message at the highway department should state to let people know where to contact in case of emergency. A contact list with cell and home numbers will be created for the Chief, Sergeant, Highway members and Select Board members. M. Noe will let Shawn know what was discussed today and what they would like to see happen at the highway garage with regards to messages and start the process until the Board can speak with him on the 15th when he is next scheduled to come in. Ray Tryon made a suggestion that anyone that has a health issue in town should register that with the head of the fire department so that the fire department is aware of a medical condition.
11. The Board started reviewing the capital expenses and FY16 budget. It was recommended by Don Clawson of the Finance Committee that the Board shouldn’t count on the free cash money
12. The Board discussed the policy for additional snow plowers during large storms. Shawn was concerned about the appearance of using Leigh Tryon (his father) even though he has been a regular contractor used in the past. The Board felt they could endorse what has been done in the past until they can sit down and talk with Shawn about the policy and list of available contractors.
13. Kenn provided an update from Don Clawson that the Town Accountant has submitted all the necessary paperwork to the state in getting the tax rate set and free cash certified and that just one number is being waited on.
A motion was made and unanimously approved to adjourn the meeting at: 11:45am
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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